MOLA (Major Orchestra Librarians’ Association) Conference Agenda, 2009

The last time that the National Symphony hosted a MOLA conference was in 1990, when there were only about 40 member organizations. Since Washington DC is both easily accessible and home to the Library of Congress, the NSO volunteered to host the conference again, but now MOLA has over 250 member organizations!

The “theme” for this conference was special programming. Nearly every performing organization does some type of “special” concert, whether it be an opera gala, an opening night ball, pops concerts with dramatic elements, or some other unusual format. The NSO does many types of special concerts, so we rather selfishly decided to focus on the types of challenges we have with this type of programming. As you will see in the agenda, there were several panels that gave plenary sessions, as well as individual presentations, and many breakouts sessions. In addition to having over 55 presenters on the agenda, we offered two field trips: the Library of Congress (both the Jefferson and Madison buildings) and the US Marine Band Library, home of the JP Sousa archives.

It is my hope that the participants found this conference extremely practical in nature: the how, when, and what of various types of programming. I do know that as hosts we came away from the conference with a renewed appreciation for the collective wisdom and experience of this association!

26th Annual MOLA Conference

Marriott at Metro Center Hotel

April 17 – 20, 2009

PRE-CONFERENCE SEMINAR “FROM HANDS TO STANDS”

A Seminar in Music Preparation for Composers, Arrangers, Copyists, and Librarians Presented by the Major Orchestra Librarians’ Association and the League of American Orchestras Orchestra Leadership Academy

Friday, April 17, 2009

9:30 – 9:45 AM Welcome and Announcements

9:45 – 11:15 AM “The Hands”

Getting the Music from the Composer’s Brain to Paper

Douglas Richard, Chief Arranger, U.S. Military Academy Band, West Point

Laura Possessky, Gura & Possessky, PLLC; President of the Board, Washington Area Lawyers for the Arts

Dan Visconti, Composer and Winner of the 2008 Berlin Prize

11:30 AM – 12:30 PM Breakout Sessions

A. Library 101: Basics in Music Preparation

Gary Corrin, Principal Librarian, Toronto Symphony

Kira Wharton, Assistant Chief Librarian, U.S. Marine Band

B. An Introduction to Being a Performance Librarian

Russ Girsberger, Ensemble Librarian, The Juilliard School

Paul Gunther, Principal Librarian, Minnesota Orchestra

C. The Pros and Cons of Self-Publishing

Ed Matthew, Senior Promotion Manager and Internet Manager, G. Schirmer and Associated Music Publishers

Dan Visconti, Composer and Winner of the 2008 Berlin Prize

David Gruender, Librarian, Indianapolis Symphony

Laura Cones, Library Assistant, Indianapolis Symphony

2:00 – 3:00 PM Breakout Sessions

D. Music Preparation Evaluation for Composer-Submitted Works

Daniel Dorff, Vice President, Theodore Presser Company and composer-in-Residence, Symphony in C

Dan Visconti, Composer and Winner of the 2008 Berlin Prize

John Van Winkle, Principal Librarian, San Francisco Symphony Douglas Richard, Chief Arranger, U.S. Military Academy Band, West Point

E. Library 101: Basics in Music Preparation

Gary Corrin, Principal Librarian, Toronto Symphony

Kira Wharton, Assistant Chief Librarian, U.S. Marine Band

F. Artistic Administrators, Artist Managers, and Librarians: Are We On the Same Page?

Nigel Boon, Director of Artistic Planning, National Symphony Orchestra

Ed Matthew, Senior Promotion Manager and Internet Manager, G. Schirmer and Associated Music Publishers

Doug Adams, Librarian, Ft. Worth Symphony

3:15 – 4:30 PM “The Stands:” How Works Are Chosen for Performance

Nigel Boon, Director of Artistic Planning, National Symphony Orchestra

Judith Ilika, Director of Performance Promotion, Theodore Presser Company

Marcia Farabee, Principal Librarian, National Symphony Orchestra

Emil deCou, Associate Conductor, National Symphony Orchestra

Dan Visconti, Composer and Winner of the 2008 Berlin Prize

4:30 – 5:00 PM Open discussion/Q&A facilitated by the MOLA Education Committee

5:00 – 5:30 PM Closing remarks and League of American Orchestras survey

8:00 PM National Symphony Orchestra Concert, Kennedy Center

Saturday, April 18, 2009

9:30-11:30 AM Business meeting (MOLA Members Only)

11:30 AM-12:30 PM Welcome lunch

12:30-1:30 PM Opera Galas: “Help!”

Robert Sutherland, Principal Librarian, The Metropolitan Opera

Tony Rickard, Music Library Manager, Royal Opera House, London

Begoña Perez, Librarian, Orquestra simfónica de Barcelona

Ernest Green, Music Director, Annapolis Chorale and Young Victorian Theatre Company

1:30-2:45 PM Adding Elements: Tap Dancing Your Way into Grand Rights

Michael T. Vannoni, Manager, Rodgers and Hammerstein Concert Library

Daryl Donley, Production Manager, National Symphony Orchestra

Matt Naughtin, Librarian, San Francisco Ballet

Lola Kavonic, Grand Rights and Licensing Manager, Boosey & Hawkes

Robert A. Monath, Attorney at Law

3:00-4:00 PM Breakout Sessions

A. Copyright Challenges of International Touring

Pablo Suso, Principal Librarian, Bilbao Orkestra Sinfonikoa

Lawrence Tarlow, Principal Librarian, New York Philharmonic

Ed Matthew, Senior Promotion Manager and Internet Manager, G. Schirmer and Associated Music Publishers

B. Audition Book Preparation and Distribution

Jari Eskola, Principal Librarian, Royal Stockholm Philharmonic

Sara Griffin, Associate Librarian, National Symphony Orchestra

C. The Challenges of Programming for Children’s Concerts

Mary Plaine, Principal Librarian, Baltimore Symphony

Yvonne Caruthers, cellist and image editor for education concerts, National Symphony Orchestra

Emil deCou, Associate Conductor, National Symphony Orchestra

Daniel Dorff, Vice President, Theodore Presser Company and Composer-in-Residence, Symphony in C

4:00-5:00 PM Breakout Sessions

D. Music Triage

Ángels Martínez, Orquestra Simfónica del Gran Teatre Liceu

Jennifer Mills, U.S. Marine Band

E. Contracts for Commissions and Arrangements

Erin Kacenga Ozment, Artistic Administrator, National Symphony Orchestra

James Kessler, Composer and Arranger

Margo Hodgson, Principal Librarian, National Arts Centre Orchestra

F. Budgeting 101: How to Plan and Manage Your Library Budget

Karen Schnackenberg, Principal Librarian, Dallas Symphony

Jessica Slais, Librarian, Omaha Symphony

5:00-6:30 PM Optional Session

Informal discussion on how to give and take interviews and auditions

John Van Winkle, Principal Librarian, San Francisco Symphony

Elena Talley, Principal Librarian, Kansas City Symphony

Christina Eaton, Associate Librarian, Cincinnati Symphony

Jari Eskola, Principal Librarian, Royal Stockholm Philharmonic

5:30-6:00 PM New Board/Old Board Meeting

6:00-7:00 PM Past Presidents Council

8:00 PM National Symphony Orchestra Concert

Kennedy Center Concert Hall

Sunday, April 19, 2009

7:00 AM Jane Cross’s three-mile fun run around the monuments

9:30-10:30 AM Pre-packaged Pops Shows: Define “Ready To Go”

Rebecca Beavers, Principal Librarian, Atlanta Symphony

Ella Fredrickson, Principal Librarian, Florida Orchestra

Asger Bondo, Principal Librarian, Odense Symphony Orchestra

Lucy Manning, Assistant Professor of Violin and Orchestra, Old Dominion University

10:45 AM-12:00 PM Programming Film Music: From Oz to Psycho

John Waxman, Themes and Variations

John Goberman, Producer, Live from Lincoln Center and President, PGM Productions

Emil deCou, Associate Conductor, National Symphony Orchestra

Eric Swanson, Assistant Manager, Music Library, JoAnn Kane Music

Marcia Farabee, Principal Librarian, National Symphony Orchestra

1:30-2:30 PM Breakout Sessions

G. The Challenges of Programming for Children’s Concerts

Mary Plaine, Principal Librarian, Baltimore Symphony

Yvonne Caruthers, cellist and image editor for education concerts, National Symphony Orchestra

Emil deCou, Associate Conductor, National Symphony Orchestra

Daniel Dorff, Vice President, Theodore Presser Company and Composer-in-Residence, Symphony in C

H. Balancing Work and Life: Time-management Skills

Eileen Caroscio, Passageways Coaching

I. Programs with Dancers: Knowing What to Ask

Matt Naughtin, Librarian, San Francisco Ballet

Michael Martin, Librarian, New York City Ballet

Juhana Hautsalo, Finnish National Opera Orchestra

2:45-4:00 PM Pops Concert Planning and the Library: When, How, Why?

Erin Kacenga Ozment, Artistic Administrator, National Symphony Orchestra

John Such, Executive Director, John Such Artist Management

Marvin Hamlisch, Composer and Principal Pops Conductor, National Symphony Orchestra

Marcia Farabee, Principal Librarian, National Symphony Orchestra

4:00-5:00 PM Breakout Sessions

J. Conservatory roundtable

K. Non-U.S. roundtable

L. OPAS session

6:00 PM National Symphony Orchestra Library open house

Kennedy Center Concert Hall

6:00 PM Kennedy Center tour

6:50 PM Group Photo at Kennedy Center

7:30 PM Banquet

Kennedy Center Roof Terrace Restaurant

Monday, April 20, 2009

9:00-10:00 AM Arts Programming in Today’s Market

Michael Kaiser, President, Kennedy Center

10:00-11:00 AM Library of Congress Copyright Presentation

John Saint Amour, Information Specialist, Office of Copyright, Library of Congress

11:15 AM-12:15 PM The Special Collections of the Library of Congress

Loras Schissel, Specialist, Music Division, Library of Congress

12:15-12:30 PM Conference wrap-up and adjournment

1:30 PM Optional Field trips

U.S. Marine Band Library or the Library of Congress