Faculty Studio Assignment and Accommodation Procedure

General Principles:

When a faculty studio becomes vacant, the studio is considered part of a central pool of studios for potential redistribution to address known teaching and research needs.
Logistical issues, such as the studio’s size, acoustical properties, and location, will all be considered when reassigning a vacant studio.
Studio reassignments will be based upon the appropriateness of a given studio to address those issues that are required in order for a faculty member to best fulfill his/her teaching and research responsibilities.
Priority will be by the following seniority and appointment order: 1.) full-time ESM, 2.) part-time ESM, 3.) full-time ECMS, 4.) part-time ECMS.

Process:

The Executive Director of Operations and the Associate Dean of Faculty Affairs work collaboratively on all faculty studio assignments.
Faculty members who wish to be considered for reassignment to a different studio should send a written request to the Executive Director of Operations and Associate Dean of Faculty Affairs indicating the reason for requesting reassignment, and the specific needs to be addressed (e.g., larger studio for coaching chamber music; improved acoustical isolation; better proximity to departmental colleagues; other). Reassignment requests may be made on a rolling basis and will be considered as part of the annual studio assignment process in the spring.
A list will be compiled in seniority order (total number of years employed at Eastman) of all faculty members who wish to be considered for reassignment.
As studio vacancies become available, the Senior Executive Director of Operations and the Associate Dean of Faculty Affairs will assess the requests. When proposed new studio assignments are identified, they will consult with the Department Chair to solicit feedback and input into the proposed studio assignment.
Faculty members will be approached in order of seniority for rooms that appear to meet expressed needs.
If a faculty member chooses to decline an available studio, the faculty member will be approached again when another vacancy becomes available.
Once a faculty member is satisfied with a studio assignment, they will be removed from the list of faculty members requesting reassignment.
The faculty studio assignment process is targeted to be completed by July 1^st. Due to the timing of the studio assignments and the time involved in preparing a new studio location, a July 1^st move-in date will not always be possible for every faculty member involved.

Exceptions:

There may be times when an exception to the procedure outlined above is necessary because it is deemed to be in the best interest of the School. Examples might include the need to reserve a desirable vacant studio in order to recruit a particularly noteworthy faculty candidate, or because the pressing needs of a junior faculty member are met more adequately by a particular studio vacancy than are the less pressing needs of a senior faculty member. Every effort will be made to honor the process as articulated above.

Accommodations:

Once the studio assignment and determination regarding shared or private space is made by the Associate Dean of Faculty Affairs and Executive Director of Operations in consultation with the Dean, Faculty will be provided with the following accommodations.

1. Basic accommodations will be provided as follows:
  1. Walls and ceilings will have clean, painted surfaces free of chips and cracks
  2. Floor will have clean carpeted surface free of stains, cuts and loose threads
  3. Lighting will be ceiling mounted controlled by toggle wall switch
  4. Heating will be supplied by central building system
  5. Cooling, if available, will be supplied by central building system or by portable units
2. Furniture, from storage or surplus, will be provided:
  1. Desk
  2. Desk chair
  3. Guest chair(s)
  4. Bookcase(s)
  5. File cabinet(s)
  6. Music stands and musician’s chairs
  7. Requests for new furniture will be evaluated following an assessment of used options
3. Accessories, from storage or surplus, as available:
  1. Window shades
  2. Sound absorption panels upon feasibility evaluation
  3. Cork board
  4. White or chalk board
  5. Occupant provided accessories, installed by Facilities:
    1. Diplomas, certificates, artwork, and other framed items
4. Technology
  1. Desk phone
  2. Desk computer, Apple or PC
  3. Hard wired network connection
  4. Wireless access, where available
  5. Sound system requirements upon approval
5. Faculty may provide (only upon confirmation of compliance with University Fire Marshal requirements):
  1. Overstuffed chairs
  2. Loveseats and couches
  3. Area rugs
6. Eastman Computing Services will provide:
  1. A computer:
    1. a desktop with a separate display, OR
    2. an “all in one” desktop with integrated display, OR
    3. a laptop with an additional auxiliary display
  2. A keyboard and pointing device (mouse, trackpad, etc.)
  3. Sufficient peripherals to make a wired network connection
  4. A camera, microphone, and speakers for use in video-conferencing

Eastman Computing Services may provide additional equipment upon approval of the Associate Dean of Faculty Affairs in consultation with the Director of the Technology & Media Production Department.

Prohibited Items:

1. Fabric wall coverings or hangings
2. Non-UR-provided technology devices that connect to the wired computer network
3. Non-compliant lighting
4. Fish tanks or other pet related items
5. Lava lamps or like heat generating devices
6. Items surpassing the electrical capacity of the studio
7. Occupant accent painting or murals
8. Anything permanently altering the space
9. Materials obscuring studio sight windows per institutional policy

Updated November 2023

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