Academic Policy - All Students

02.01 General Information

It is the responsibility of the individual student to familiarize himself or herself with the announcements and regulations of the University published in official School publications such as the Academic Policy Handbook. The Eastman School Dean's Office and Registrar's Office also issue updated information throughout the year. While every effort is made to ensure the accuracy and timeliness of the information contained in publications, the University cannot guarantee its accuracy due to changes in announcements, teaching and administrative staff, and curricula and courses that may occur after publication date.

Specific regulations regarding discipline, student rights and responsibilities, racial or sexual harassment, and alcohol and drug policies are covered in the publication UR Here at Eastman, which is available through the Student Life Office: www.esm.rochester.edu/studentlife/handbook.pdf

Students are expected to abide by the rules of the University and its faculties and to conduct themselves in accordance with accepted standards of good citizenship, professionalism, honesty, and propriety and with proper regard for the rights of others.

The Advisory Committee on Campus Safety will provide upon request all campus crime statistics as reported to the United States Department of Education.

The facilities of the School are for academic training and for rehearsals of School-related functions. Use of the facilities for any other purpose requires the permission of the Dean. Written permission must be obtained from the Concert Office, Dean's Office, or Registrar's Office for use of applied music studios, classrooms, offices, or auditoria. Unauthorized use or possession of music, records, books, recording and duplicating equipment, or other property of the School is forbidden.

For application and audition information please visit: www.esm.rochester.edu/apply/

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02.01.01 Mission Statement

The following mission statement of the Eastman School of Music was ratified with amendments January 2001, and revised September 21st, 2001:

• to give the student an intensive professional education in his/her musical discipline;
• to prepare each student with a solid foundation in music and an expansive education in the liberal arts;
• to develop an informed and inquiring mind that enables each graduate to engage the fundamental issues of his or her art and to become an effective cultural leader in society;
• and, through its community and continuing education programs, to offer the highest quality music instruction and performance opportunities for students of all ages.

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02.02 Accreditation

The Eastman School of Music is accredited by the Middle States Association of Colleges and Secondary Schools and by the National Association of Schools of Music.

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02.03 List of Degree Programs and Codes

Program Code	CIP Code	HEGIS Code	Program Code	Degree
23682	13.1312	832	Music Education Birth-12	BM
10684	50.0903	1004	Applied Music	BM
10679	50.0904	1004.1	Composition	BM
19692	50.091	1004	Jazz Studies & Contemporary Media	BM
10683	50.0904	1004.1	Theory	BM
22428	50.0903	1004	Musical Arts	BM
20194	50.0901/13.132	1005/0832	Music/Music Education	BA/MA
10653	13.1312	832	Music "K-12" Teacher	MM
13908	13.1312	832	Music Education	MM
10688	50.0906	1004	Conducting	MM
10690	50.0903	1004	Performance and Literature	MM
78126	50.091	1004	Jazz Studies & Contemporary Media	MM
91098	50.0907	1004	Piano Accompanying & Chamber Music	MM
10689	50.0904	1004.1	Music Composition	MM
90318	50.0908	1004	Opera	MM
29675	50.0902	1004	Early Music	MM
13892	13.1312	832	Music Education	MM
13907	13.1312	832	Music Education	MA
10682	50.0904	1004.1	Music Theory	MA
19699	50.0904	1004.1	Pedagogy of Music Theory	MA
84048	50.0904	1004.1	Music Composition	MA
10692	50.0905	1006	Musicology	MA
13891	13.1312	832	Music Education	MA
29320	50.0905	1006	Ethnomusicology	MA
27583	50.091	1004	Jazz Studies & Contemporary Media	DMA
13895	13.1312	832	Music Education	DMA
10685	50.0903	1004	Performance and Literature	DMA
81254	50.0906	1004	Conducting	DMA
91342	50.0907	1004	Piano Accompanying & Chamber Music	DMA
10687	50.0904	1004.1	Music Composition	DMA
29674	50.0902	1004	Early Music	DMA
13910	13.1312	832	Music Education	DMA
13894	13.1312	832	Music Education	PHD
10680	50.0904	1004.1	Music Theory	PHD
10686	50.0904	1004.1	Music Composition	PHD
10693	50.0905	1006	Musicology	PHD

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02.04 Diversity

The University of Rochester values diversity (see www.rochester.edu/diversity) and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, or veteran status. Further, the University complies with all applicable nondiscrimination laws in the administration of its policies, programs, and activities.

Questions on compliance should be directed to the particular school or department, to the Assistant Dean for Student Life, and/or to a University Intercessor. For further information see: www.rochester.edu/intercessor

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02.05 Registration and Enrollment

02.05.01 Registration and Late Fees

Students are strongly encouraged to register for classes on-line as early as possible. Registration for the Spring semester usually begins in mid-November. Registration for the Fall semester usually begins in mid-April. New students register during orientation week in August. Students may not attend classes, take lessons, or participate in ensembles for which they have not registered. A late fee will be assessed each semester to any student who is not registered by the end of the second week of classes. This late fee will be charged in addition to any late payment fees that may be assessed by the University Bursar and applies to all registrations including inactive-status and continuation of enrollment.

Information about fees can also be found on the University Bursar's Schedule of Tuition and Fees: www.rochester.edu/adminfinance/bursar/charges.htm (rev. 8/1/06)

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02.05.02 Immunization Requirements

Prior to the first day of classes, all students are required to comply with New York State immunization requirements or risk administrative withdrawal. Please see University Policies - Immunization Requirements for complete details: www.rochester.edu/registrar/policies.html#4

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02.05.03 Four-Week Drop/Add Period

Dropping Courses: Students may drop courses on-line through the end of the fourth week of the semester without instructor permission. The dropped courses will not appear on the academic transcript. Students may receive a partial refund based on the published tuition refund schedule: www.rochester.edu/adminfinance/bursar/eastmanrefund.htm

Students may not drop a course after the fourth week of classes. Students who drop to fewer than 12 credits (or fewer than 9 credits for most graduate teaching assistants and departmental assistants) will be re-classified to part-time status, which may delay graduation for undergraduate students.

Full-time undergraduate students who, for extraordinary reasons, wish to carry fewer than 12 credits must receive approval from the Assistant Dean of Academic Affairs. International students will also be required to get approval from the International Services Office before being permitted to carry less than a full-time course load. See: www.iso.rochester.edu/Forms/PTStudy.pdf (rev. 8/1/05)

Adding Courses: Students may add courses on-line through the fourth week of the semester. Instructor permission is not required to add a course during the first week of classes. During the second, third, and fourth weeks of the semester, students must obtain a permission code from the instructor or departmental secretary to add a course. A signature will also be accepted for in-person registration in the Registrar?s Office. A student wishing to add a course after the first four weeks must have approval from the course instructor and present a petition with the reasons for requesting a late change to the Assistant Dean of Academic Affairs (undergraduates) or Associate Dean of Graduate Studies (graduate students). (rev. 8/1/05))

Seven-Week Courses: For courses that meet for half of the semester, the above time-line is reduced by half. (rev. 8/1/05)

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02.05.04 Withdrawing from Courses (during 5th-12th week of semester)

After the fourth week of classes, course withdrawals will be noted on the student's academic transcript with a grade of W (withdrawn) or DE (withdrawn-failing) at the instructor's discretion. Instructor permission is required to withdraw from a class. Course withdrawals are not permitted after the 12th week of classes. Precise deadlines for dropping and withdrawing from courses are indicated on the official school calendar prepared by the registrar: (Academic Calendar). Tuition refunds, if any, will be made in accordance the stated refund schedule.

If a student wishing to drop or withdraw from a course is suspected by the professor of having violated the School's policy on academic integrity in connection with that course, the professor has the right to refuse to permit the student to drop the course as long as the case is under investigation. If, as a result of the investigation, it is found that the student is not guilty of the violation, she or he may drop the course without penalty even after the deadline for such withdrawal.

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02.05.05 Auditing a Course

Students may register to audit certain courses that are not required in their degree programs. Courses which require the registrant's active participation (e.g., ensembles, opera theater, applied music instruction) are not appropriate for audit registration. Auditors may not contribute to class discussion nor will any class work they do be evaluated by the instructor. They will receive neither grade nor credit for the audited course. The fee for audit registration is listed on the University Bursar?s Office Schedule of Tuition & Fees www.rochester.edu/adminfinance/bursar/charges.htm.

Permission to audit must be obtained in writing from the instructor, and any change of registration from credit to audit (or vice versa) must be accomplished before the end of the seventh week of classes. Before student audit status is approved, the prospective auditor must reach agreement with the professor of the course to be audited concerning attendance or other expectations to be met by the student.

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02.05.06 Status by Division and Class

Undergraduate Students: pursuing the Bachelor of Music degree. Class-year = 2007, 2008, 2009, Take 5, etc...

• Freshman: normally semesters 1 & 2
• Sophomore: normally semesters 3 & 4
• Junior: normally semesters 5 & 6
• Senior: normally semesters 7 & 8
• FORTE: 9th semester for some undergraduate music education double majors with departmental approval.
• Take Five Scholars Program: tuition-free fifth year provides students with opportunities to explore additional disciplines and courses. A special application is required. Class-year = T5.
• On-Completion: students completing degree requirements after the 8th semester of study
• Degree Pending: student has completed all requirements, registered for inactive status for the term prior to commencement

Graduate students: Pursuing the master of music degree, the master of arts degree in music, the doctor of philosophy degree in music, or the doctor of musical arts degree.

• Class-year = G.

Non-matriculated

• Undergraduate: class-year = NU.
• Graduate: class-year = NG.
• Community Education Division (undergraduate or graduate): class-year = CE

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02.05.07 Time Status

Full-Time Status (F):

Students who are registered for a full-time course load are considered to have full-time student status. A full-time course load consists of:

• twelve credits per semester (6 during summer session), or
• nine credits for students holding a graduate assistantship (except as noted below)
• twelve credits for first year graduate students who receive a graduate award solely for playing in Conducting Orchestra.
• Graduate students registered for ESM 999: Continuation of Graduate Enrollment and undergraduates registered for ESM 399: Continuation of Undergraduate Enrollment are also considered to be full-time students regardless of credit load. Restrictions apply to these registrations. See the course descriptions under "Special Enrollments" for more information. See: ESM 999, ESM 399

Part-Time Status (P):

• Students registered for fewer than 12 credits(fewer than 6 during summer session). Registration in ESM 995: Continuation of Graduate Enrollment carries part-time status. ESM 995

Inactive Status(X):

• Undergraduate students in this category are those registered for ESM 385: Undergraduate Inactive Status.
• Graduate students in this category must register for ESM 985: Graduate Inactive Status. ESM 985

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02.05.08 Changes to Enrollment Status

02.05.08.01 Inactive Status

A student may find it necessary to leave the School for one or two semesters and then return for normal studies. After consultation with the Assistant Dean of Academic Affairs (undergraduates) or the Associate Dean for Graduate Studies (graduates), a student may be approved for inactive status. Should a student begin an inactive status during the school year, reimbursement of tuition shall be made on the same basis as that of a withdrawing student. See refund schedule: www.rochester.edu/adminfinance/bursar/refund.htm

A student may not matriculate (enroll as a degree candidate) at another institution while on inactive status at Eastman. Students who wish to matriculate elsewhere must withdraw from Eastman and, should they wish to return to the School to complete their degree, must apply for readmission. Students who do not register for classes at the conclusion of their approved inactive period may be required to reapply for admission. Refer to the University Bursar's Office Schedule of Tuition & Fees: www.rochester.edu/adminfinance/bursar/charges.htm for inactive status fees and late registration fees.

Also see:

(Special Enrollments)

(Reinstatement to Graduate Degree Program)

(Continuous Registration)

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02.05.08.02 Withdrawal From the Eastman School

Students who wish to withdraw from the School for any reason should consult the Assistant Dean of Academic Affairs and file the request in writing. This will be the only manner of withdrawal considered official. The date of withdrawal will be the date that the student officially withdraws or is withdrawn by the School, or the last date of attendance, whichever is earliest.

If a student withdraws during the school year, any applicable reimbursement of tuition shall be made based on the date of withdrawal according to the published schedule of refunds: www.rochester.edu/adminfinance/bursar/refund.htm

A withdrawal from the Eastman School after the fourth full week of classes will be noted on the student?s academic record as either a "W" (withdrawn) or a "DE" (withdrawn failing).

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02.05.09 Verifications Made to Outside Agencies

Verification of Enrollment

Students needing verification or confirmation of their enrollment status with the University for health insurance, student loan deferment, or scholarship purposes may request that verification be sent from the Eastman Registrar's Office. Please note that enrollment can only be verified for the actual semesters in which a student has registered. Verification of a future enrollment or class registration cannot be issued until actual registration occurs.

Verification of Good Academic Standing

A matriculated student is considered to be in good academic standing while enrolled at the Eastman School of Music. That standing is not normally terminated until the student completes his or her degree, withdraws from the School, or is separated for academic or disciplinary reasons. If the student is on probation or disciplinary action has been taken which does not, however, separate him or her from the University, the student is still considered to be in good standing for the purpose of verifying enrollment to a third party. It should be noted that "in good standing" does not necessarily mean the student is making satisfactory academic progress. The student is in good standing as long as he/she is eligible to register next term. Verification of good academic standing is intended to permit the student to apply for appropriate financial aid, insurance, or other third party benefits or considerations that may be dependent upon good academic standing. Good academic standing does not exclude the possibility that the individual can be terminated if their performance does not improve.

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02.05.10 Considerations for International Students

In order to maintain their visa status, international student who are studying in the U.S. on an F-1 or J-1 student visa must register for a full course-load each semester until the completion of their program. Full-time enrollment is defined here: 02.05.07 Time Status.

Certain exceptions may be available for one semester only to students who are experiencing language difficulties or are in their final semester. Please contact the International Services Office at (585) 275-2866, or consult the following website for further information: www.iso.rochester.edu/students.htm.

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02.05.10.01 English Language Requirements/Provisional Status

Students are required to have adequate preparation in English before beginning study at Eastman. All applicants whose native language is not English should submit evidence of English proficiency by means of scores obtained on the "Test of English as a Foreign Language" (TOEFL). To aid in the assessment of English language skills, the Eastman School has set the following minimum scores: 550 (213 computer-based test) for undergraduate and master's degree applicants, and 600 (250 computer-based test) for doctoral applicants. Applicants to DMA and MA/PhD programs will be held to a higher standard because of the demands of their degree programs. Information on the TOEFL program may be obtained by visiting the TOEFL website: www.ets.org/toefl

Students who are unable to demonstrate adequate English language skills, but who have exceptional performance skills, may be admitted provisionally and required to undertake intensive English language study at Eastman during the summer preceding their matriculation to degree study. Once removed from provisional status, students are fully eligible for financial aid. A provisional financial aid package will be prepared for provisional students, but aid will not be disbursed until the provisions have been satisfied.

Students who are unable to achieve adequate English language skills at the end of summer study have three options: (1) they may withdraw from studies at Eastman; (2) they may engage in one year of study as a provisional student but without financial aid; (3) they may defer their admission for one year. During the deferral year, students are encouraged to study English on their own and retake the TOEFL. By March 1 of that year, students must either submit new scores or decline their offer of admission.

As noted above, visa regulations require that international students be enrolled on a full-time basis. By federal law, provisional students may be considered full-time with fewer than the normal 12 hours of credit for one semester only. Because this law pertains equally to summer study as to other semesters, provisional students must carry 12 credits in all semesters following summer ESL study. Students who are not released from provisional status at the end of summer ESL study may remain in provisional status for one year only. During this year they must maintain full-time status for both semesters. Graduate students in this situation must also take one 400-level music theory or music history course, and attain no grade lower than B-. If the student does not have provisions lifted by the end of the first year, he or she will be administratively withdrawn from the school. (rev. 8/20/06)

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02.06 Academics

02.06.01 Academic Advising

Students are responsible for planning that ensures completion of all degree requirements as outlined in their program of study. The student is urged to seek advice on these matters from his/her assigned advisor(s). The name of each student's academic advisor is noted in the information packet distributed to the student during orientation. This information is also available from the Office of the Registrar. The Associate Dean of Graduate Studies, Assistant Dean of Academic Affairs, the student's major applied teacher, and/or the student's department chair also are available for counseling concerning various career opportunities, the student's professional aspirations, and ways in which the student's time at Eastman can be most productively used in preparation for professional life. New freshmen are required to attend a group advising session, or obtain their advisor's signature before registering for their first and second semesters of study. Undergraduate music education majors must also have their course selections approved by their advisor every semester until degree completion. (rev. 8/1/05)

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02.06.02 Attendance

Attendance in classes is considered to be a crucial part of the learning process, and is required of all students. Attendance policies for courses and ensembles are determined and managed by the faculty and departments. Please refer to individual course syllabi and section 04.11 Absence Policy for further information.

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02.06.03 Independent Studies

Student may seek approval to undertake a research or performance project for academic credit on an "independent study" basis. All such projects are similar in that they cannot be completed by the student as part of an existing class but could potentially be completed by the student working on an independent basis with guidance from a faculty advisor.

Permission to undertake an independent study project is a privilege granted to students who have demonstrated their ability to work with little supervision. The student wishing to undertake the project must develop a written proposal and secure approval of the proposal by the potential faculty advisor of the project. The proposal should be two or three pages long and, in developing it, the student may wish to consult with the potential faculty advisor about what it should contain (a bibliography, for example).

This proposal, as well as the completed Independent Study Course Proposal form must be reviewed and approved by the faculty advisor, chair of the department and the appropriate Dean (For undergraduates this would be Asst. Dean for Academic Affairs; for graduate students, the Assoc. Dean for Graduate Studies.) The appropriate Dean will determine if the number of credits associated with the independent study proposal is consistent with the rigor of the course. The project normally results in a paper or performance by the student. The actual registration will be made under the appropriate subject heading (ENG, HUM, TH) and numbered 290 (undergraduate), 490 (master?s), or 590 (doctoral). Normal tuition charges apply to independent studies.

Please note that an independent study is different from an internship or practicum. For practicum and internship information see course description for Arts Leadership 6ALC 290/290Z.

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02.06.04 Secondary Lessons for Eastman Students

Secondary lessons (1/2 hour lessons) are required by some degree programs at Eastman. Students with a curricular requirement will have first priority for enrollment in secondary studio lessons. Other students may take secondary lessons on a space-available basis if they have demonstrated intermediate skill level on the desired secondary instrument (or voice), and have obtained the approval and signature of their advisor and the Office of Academic Affairs. Undergraduate students may only take secondary piano lessons if they have completed their piano class requirement.

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02.06.05 Change of Major

Changes in major must be requested through the Office of Academic Affairs and will be approved only on the recommendation of the relevant department(s).

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02.06.06 Courses at Other Schools within the University of Rochester

Eastman students are eligible to take courses at other divisions within the University of Rochester, provided the courses do not conflict with the student's obligations at Eastman and any applicable prerequisites have been satisfied. Students do not need to be enrolled in dual degree programs in order to broaden their studies in this manner; however, they should follow the registration policies and procedures set by the other School or College when registering for such courses.

Transportation to River Campus

Free University shuttle buses run frequently throughout the day between the Eastman School and the River Campus. Classes on the two campuses are on different schedules. Thus, it may be possible to leave a class on one campus and arrive on the other campus in time for the next class. Students should consult the bus schedule and plan their course selection carefully in order to allow for travel time between the two campuses. www.rochester.edu/parking/shuttle.htm.

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02.06.07 Special Accommodations for Students with Disabilities

Students with medically documented disabilities who require special accommodations in their academic environment should contact the Student Life Office at least seven days prior to their arrival at Eastman to make appropriate arrangements. Students with disabilities are encouraged to assess their needs realistically, to take advantage of appropriate support, and to be clear and precise about gaining assistance. Additional information is available at the following website: www.rochester.edu/ada/index.html.

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02.06.08 Assessments and Grading

02.06.08.01 Juries

Assessments of the student's performance progress are required in many Eastman degree programs. One manner in which these assessments are made is through the performance jury. Most juries are conducted during jury week near the end of the spring semester. No classes or ensemble rehearsals are held during jury week. Students should contact their primary instructor or department faculty for details regarding their specific jury requirements. Undergraduate students also see 4.13.03.01 Jury Probation.

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02.06.08.02 Examinations

In classroom subjects, examinations and quizzes are given from time to time throughout the semester at the discretion of the instructor. Final examinations are scheduled at the end of each semester for most of these courses and have significant influence on final grades. All students must be available to take these examinations throughout the announced examination period. Special examinations for individual students at times other than those which are announced will be provided only under extraordinary circumstances, such as death or serious illness in the immediate family or significant professional opportunities. In such cases, the student must submit a written request for a special examination to the Office of Academic Affairs with an attached letter or document verifying the circumstances that will require his or her absence. This request must be submitted no less than seven days before the last day of classes except in emergency circumstances. The Dean of Academic Affairs will review such requests in consultation with the appropriate faculty members.

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02.06.09 Incomplete Grades

A grade of incomplete (I) will be assigned when a student, due to serious illness or other similar incapacitating circumstances, is unable to complete all course requirements within the prescribed period and receives the instructor's permission to complete certain requirements at a later date, not to extend beyond the end of the next academic session. (Summer session will be considered the next session only if the student is in attendance during the summer). Before the end of the examination period of the semester during which the "incomplete" is to be given, the student will negotiate with the instructor a mutually acceptable method for completing the class work, and an agreement signed by the student and the instructor outlining the agreed-upon method must be submitted to the Registrar. The instructor has the option of specifying an alternate grade, other than a failing grade, that will be awarded to the student if the remaining work is not submitted by the agreed upon date. If no alternate grade is specified, and if the student does not complete the outstanding work in the specified time, a failing grade will be recorded.

(Request for Incomplete Grade Form)

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02.06.10 Academic Transcripts, Grade Reports, Diplomas

Academic Transcripts

Requests for official transcripts can be made by on-line via the Access Plus student system, or in writing to the Registrar's Office. Names and addresses of persons or offices to which the transcripts or statements are to be sent should be clearly indicated. Transcripts will not be issued for students who have not fulfilled all financial obligations to the University. Official transcripts issued for students who have been suspended or expelled will include a statement from the registrar indicating that the student has been suspended or dismissed.

Grade Reports

Student grade reports are available on-line at www.esm.rochester.edu as soon as grades are entered by the instructor or by the registrar's office. Net-ID and password (or University ID and PIN) are required to access the on-line account. Students who need a paper copy of their grade report for transfer or application to another school, for employment, tuition reimbursement, or other reasons, may request an official transcript from the Office of the Registrar.

Diplomas

Diplomas will be awarded to students who have completed all degree requirements and whose degree has been officially conferred by the University trustees. The student must complete the Degree Application form to notify the Registrar?s Office that they intend to graduate. If a student does not attend commencement ceremonies, the diploma can be mailed or made available for the student to pick up in person. Depending upon the time of year when the student completes their degree, diplomas may not be immediately available upon graduation. Replacement diplomas can be produced for a fee.

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02.07 Confidentiality, Directory Information and Email

02.07.01 Confidentiality of Student Records

The University of Rochester complies fully with the provisions of the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g. Under FERPA, students have, with certain limited exceptions, the right to inspect and review their educational records and to request the amendment of their records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student's privacy or other rights. Requests to inspect or review records should be addressed to the Eastman Registrar, or to the appropriate administrator responsible for the record and will be honored within 45 days. Any student questioning the accuracy of any record may state his or her objection in writing to the University administrator responsible for the record who will notify the student of his or her decision within 45 days of receiving the objection. Final review of any decision will be by the appropriate Dean who, if requested by the student, will appoint a hearing committee of two faculty members and one staff member to investigate and make recommendations. Students concerned with the University's compliance with FERPA have the right to file complaints with the U.S. Department of Education's Family Compliance Office.

FERPA further requires, again with certain limited exceptions, that the student's consent must be obtained before disclosing any personally identifiable information in the student's education records. One such exception is disclosure to parents of dependent students. Another exception is disclosure to school officials with legitimate educational interests, on a "need-to-know" basis, as determined by the administrator responsible for the file. A "school official" includes: anyone employed by the University in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel and health staff); any person or company acting on behalf of the University (such as an attorney, auditor, or collection agent); any member of the Board of Trustees or other governance/advisory body; and any student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Other exceptions are described in the FERPA statute at 20 U.S.C. 1232g and regulations at 34 C.F.R. Part 99. (rev. 10/11/2007)

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02.07.02 Directory Information

The University considers the following to be directory information: name, campus address, e-mail address, home address, telephone number, date and place of birth, academic fields of study, current enrollment (full or part-time), dates of attendance, photographs, participation in recognized activities and sports, degrees and awards, weight and height of athletic team members, previous educational agencies or institutions attended, and other similar information. The University may publicize or respond to requests for such information at its discretion. However, the use of the records for commercial or political purposes is prohibited unless approved by the appropriate Dean. If you wish to have your information omitted from printed directories, contact your Registrar.

Currently enrolled students may request that directory information be withheld from disclosure by making a request, in writing, to the Eastman Registrar. All requests made on or before August third will make it possible to have directory information omitted from printed directories. Requests made after this date should still be forwarded since they will prevent directory information from being released in the future. The University assumes that failure on the part of the student to specifically request the withholding of any directory information indicates approval of disclosure. (rev. 10/11/2007)

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02.07.03 Email as Official Means of Communication with Students

The Eastman School of Music provides students with an email account upon matriculation. The cost of the email account is included in the student comprehensive fee. Students can expect to receive official information regarding deadlines, policy/procedure changes, changes in degree requirements, special events, course schedule changes, regulatory changes, emergency notices, as well as other helpful information. Official announcements are sent to the University assigned email address only. Official messages will not be sent to other email addresses.

Students are responsible for all information sent to them via their University of Rochester email account. It is expected that such communications will be received and read in a timely fashion. It is important for Eastman students to understand that most information will be communicated to them via their University assigned account while they are students. If a student chooses to forward their University email to a non-University account, he or she is responsible for all information, including attachments and links, sent to any other email account.

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02.08 Instruction for Non-Eastman University of Rochester Students

02.08.01 Private Lesson Instruction

02.08.01.01 Eligibility

Any University of Rochester student not currently enrolled in an Eastman degree may request secondary instrumental or vocal lessons at Eastman. Such requests will be approved if the student passes an audition demonstrating at least an intermediate skill level on their instrument or voice, and if sufficient studio space is available.

Secondary lessons are available on the following instruments: bassoon, cello, clarinet, double bass, euphonium, flute, classical or jazz guitar, harp, harpsichord, horn, oboe, organ, percussion, piano, saxophone, trombone, trumpet, tuba, viola, violin, and voice.

Secondary lessons are usually 1/2-hour lessons taught by doctoral teaching assistants (TA's). Upon special request to the Dean of Academic Affairs of the Eastman School, a student may be allowed to register for "primary," one-hour lessons.

Any student who takes Eastman lessons must show evidence of progress and accomplishment by playing a jury or its equivalent each spring. If no jury is played, the student will receive a grade of incomplete and will not be allowed to continue with lessons at Eastman.

Students may take as many as 8 semesters of secondary lessons with doctoral TA's. Exceptional students who place into faculty studios may take up to 4 semesters of secondary lessons in those studios. BA music majors may have up to 8 semesters of secondary (1/2-hour) lessons in faculty studios (or 4 semesters of primary lessons).

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02.08.01.02 Registration Process

Any student requesting Eastman lessons for the first time must obtain an audition form from the College Music Department--Todd 207. The student will be informed of the appropriate Eastman auditioner's name, phone number and the date, time and place of the audition.

The audition will be the basis for placing students with a doctoral teaching assistant, class instruction, or in exceptional cases in a studio with an Eastman faculty.

A student auditioning below the intermediate level will not be eligible for collegiate instruction. He/she will be recommended to the Eastman Community Music School (ECMS). Note that lessons taken through the Eastman Community Music School do not earn collegiate credit. Students who pass the audition will be given permission code, which will enable them to register for their secondary lessons via the online registration system.

Any student who is taking secondary lessons during the fall semester of an academic year may pre-register for the spring semester during the appropriate pre-registration period.

All returning students for Eastman secondary lessons must pre-register during the spring semester for "secondary staff" instruction during the next fall semester.

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02.08.01.03 Student Responsibilities

The Eastman auditioner will inform the student of the name and phone number of the teaching assistant (TA) to whom he/she is assigned. The student must contact the TA as soon as possible to arrange for a mutually agreeable weekly lesson time so that lessons may begin as soon as possible in the semester.

In the event of an absence, the student must give the TA advanced notice, whenever possible. Rescheduling of a weekly lesson time should be kept to a minimum and is at the discretion and availability of the instructor.

The student is responsible for weekly lesson preparation, and for abiding by any applicable syllabus requirements.

If a student has concerns about missed lessons, quality of instruction, or any other lesson-related issues, he/she should contact the College Music Department at (585) 275-9397 or email jhsn@mail.rochester.edu.

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02.08.02 Other Courses

Students of other schools of the University of Rochester are eligible to take Eastman courses on a space-available basis if they have satisfied the appropriate course prerequisites. Students in Eastman degree programs are given priority in registration for all Eastman courses, and thus no assurance can be given that there will be space available to other University of Rochester students in any given course.

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02.09 Non-Matriculated Students (Special Students)

02.09.01 Eligibility and Application Procedures

Special Students are those who are not candidates for a degree (non-matriculated) at the Eastman School of Music and/or the University of Rochester, but who are enrolled at the School for one or more courses carrying credit. This includes students participating in the Conservatory Exchange Program.

The following information applies to Special Student applicants for study during the fall and/or spring semesters only. Non-matriculated students may enroll for summer programs through the Summer Session office without special approval.

The resources of the School (instruction, performance opportunities, facilities, etc.) usually are made available only to its degree candidates and to students enrolled in the Community Music School. Special Students are given access to these resources only when it can be ascertained that degree candidates and Community Music School students are enrolled for the instruction they desire and that the addition of Special Students to the enrollment will be in the best interest of the regular students and the faculty.

The decision to accept a Special Student is made by the Assistant Dean of Academic Affairs in consideration of a completed application and the availability of the School's resources. Acceptance is for one semester only, although an extension of enrollment as a Special Student is normal for Conservatory Exchange Students and may be requested by others. The Assistant Dean of Academic Affairs will act as advisor to all Special Students.

Due to the specialized nature of programs offered by the Eastman School of Music, interested students must demonstrate sufficient musical training and background necessary for the coursework for which they are applying. Placement in music history or theory courses will be on the basis of tests administered at the beginning of each semester by those departments. Applied music study will be granted only in consideration of results of an audition or audition tape presented to a member of the Eastman School faculty. (Please refer to Audition Repertory for details: www.esm.rochester.edu/apply/aud_rep.php)

Special Students taking undergraduate courses must have a high school diploma, GED, or other documentation of college preparation. If a prospective student does not have sufficient academic and/or musical background to enroll at the collegiate level, and is not seeking college credit, s/he should be referred to the Community Music School at (585) 274-1400 or www.esm.rochester.edu/community/

Application and Tuition

Application form: www.esm.rochester.edu/registrar/forms/non_matirc_app.pdf.

Individuals interested in attending the Eastman School of Music as a special student must complete an application form and submit it to the Office of Academic Affairs. The deadline for applications for the current semester is the end of the second full week of classes.

In the majority of cases, it may not be possible to verify acceptance of Special Students until after the beginning of the term during which instruction is desired. It is the responsibility of the person applying for acceptance to maintain contact with the Office of Academic Affairs to learn of the decision regarding acceptance.

Please note that tuition charges for non-matriculated students will be calculated on a per-credit basis. Please see: www.rochester.edu/adminfinance/bursar/eastmangrad.htm.

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02.10 Student Financial Aid

02.10.01 Minimum Requirements for Merit-Based Financial Aid

Undergraduate Students: A cumulative grade point average of at least 3.0 by the end of the first year of study is required to maintain your full merit-based financial aid. Failure to maintain a 3.0 CGPA by the end of the first year of studies (or any subsequent semester) will result in a loss of a minimum of $500 of any merit scholarship. If a student is placed on probation, a merit scholarship will normally be reduced by a total of $1000 for the first semester of probation, and $1500 for the second semester of probation. This financial penalty also applies to probation resulting from a violation of academic integrity. [rev 8/04]

In more serious cases the Eastman School of Music reserves the right to remove a student's entire merit scholarship award. Need-based scholarships are not affected by these academic or performance standards, but may be subject to Federal and State requirements.

Normally, students on probation will be required to improve their work sufficiently during the next semester of enrollment to remove them from this status. Students on probation, with the exception of freshmen, may lose some or all of any merit scholarship they may have. Students who are permitted to remain on probation for more than one semester risk loss of additional merit scholarship and dismissal from School. Each student on probation, and their parents, will be notified in writing by the dean of academic affairs of the requirements that must be satisfied to preclude dismissal.

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02.11.02 Change of Registration Status (and Impact on Financial Aid)

Official withdrawal dates, inactive dates, and other changes of status (i.e., full-time to part-time) are, for purposes of determining account balances and financial aid, determined when a student formally changes his or her status with the Assistant Dean of Academic Affairs (undergraduates) or the Associate Dean of Graduate Studies (graduates). The date of withdrawal will be the date that the student officially withdraws or is withdrawn by the School, or the last date of attendance, whichever is earliest. The official "Change of Status" form, which is initiated by the student, alerts the Registrar's, Bursar's, Financial Aid Offices, and other appropriate offices at the University to adjust the student's account.

Federal regulations determine how the Financial Aid Office calculates the adjustments to financial aid awards to reflect reduced tuition and fees. These regulations do not permit us to prorate aid in the same manner that charges are assessed. Essentially, any credit balance created by reduced charges must first be used to repay federal aid, next to state aid, third to the institution's aid program, and then to the student.

If a student receives an adjustment to his or her financial aid, the financial aid award will be reduced in the following order: Federal Direct PLUS, Federal Direct Unsubsidized Loan, Federal Direct Subsidized Loan, Federal Perkins Loan, Federal Pell Grant, Federal SEOG, state aid, private aid, and institutional aid.

• Undergraduate students requesting a reclassification to/from full-time, part-time, or inactive status, must obtain change-of-status approval in advance from the Assistant Dean of Academic Affairs.
• Graduate students do not require permission to change to/from full-time/part-time, but are strongly encouraged to consult with their academic advisor and Financial Aid first
• Graduate students must obtain approval from the Graduate Dean before they will be allowed to register for inactive status.
• All students who wish to withdraw from the Eastman School of Music should consult first with the Assistant Dean of Academic Affairs.
• Because international students are required to carry a full-time load, they must first receive approval for the International student Office before they will be permitted to drop any coursework that might reduce their load to less than full-time.

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02.11.03 Requests for Additional Financial Assistance

Circumstances may arise requiring a currently enrolled student to apply for financial assistance after beginning his or her studies. Such application must be submitted annually to the director of financial aid. Financial assistance awarded to continuing students is based primarily on evidence of financial need.

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02.12 Diploma Programs of Study

At the Eastman School of Music, a diploma program consists of a prescribed curriculum of approximately 25 credit hours including applied music instruction, academic coursework, and often internship experiences. Students enroll for a diploma program, such as the Orchestral Studies Program in Strings, the Sacred Music diploma, or the Ethnomusicology diploma in addition to a degree program at Eastman. Contact the Office of Academic Affairs for further information at (585) 274-1020 or at www.esm.rochester.edu/acad_affairs

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02.12.01 Orchestral Studies Program in Strings

Admissions Process

Students will be admitted to the Orchestral Studies Program by application and by audition. Auditions will involve relevant members of the Eastman faculty and a second orchestral excerpt audition for the Rochester Philharmonic Orchestra (RPO) audition committee. The admission process will include the standard ESM Admissions Office procedures with the addition of the RPO committee's recommendations regarding OSD applicants.

Participant Qualifications

• the program is for string instrumentalists;
• admission to the Orchestral Studies Diploma in Strings depends upon successful completion of an undergraduate degree at a college or music school of good standing;
• typical participants will concurrently be enrolled in an MM or DMA program at the Eastman School, will have completed a MM at ESM, or will have completed a Bachelors degree at ESM.
• various requirements in the certificate program are redundant with the MM PRL, such that the MM PRL, with an Orchestral Studies Diploma can be completed in 2-3 years of total study.

Musicians' Union

An important feature of this program is that all students will be provided the opportunity to perform, for a minimum of one orchestra season, selected Philharmonic Series concerts as a member of the Rochester Philharmonic Orchestra. However, at no time will a participating student take the place of an RPO union musician who has secured a job as either a B contract or sub-list player. Students in this program will be used strictly in an augmentation role that is above and beyond contract mandated requirements. In consideration of the above, students in the program will join Rochester Musicians' Association, A.F.M. Local #66, and remain members in good standing for the duration of their participation in the RPO Practicum. All dues and fees associated with Union membership will be the responsibility of the participating students.

Basic Structure of the Program

• a 2-4 semester diploma program available to Eastman students who are completing, or have completed, a BM, MM, or DMA.
• a minimum of 2 semesters of performance opportunity ("Performance Practicum") in the RPO or some other professional orchestra;
• a maximum of 10 weeks per year of services (4 rehearsals + 2 performances) with the RPO on classical program concerts for Orchestral Studies Fellows;
• students participating in the RPO will receive no compensation from the Orchestra.
• Students will be considered for graduate awards based on the quality of their audition and application materials (above and beyond any other Eastman scholarship or fellowship) that may be used to defray the cost of tuition and fees while studying at the Eastman School.
• Orchestral Studies Fellows must also complete courses in an Orchestral Studies Diploma curriculum which will include performance in the large ensemble; orchestral repertoire classes; a Management Internship in the RPO in educational programming, fundraising, personnel management, etc.; a range of Orchestral Studies required electives.

Curriculum	Credits
ORC 420 RPO Practicum (3-6 weeks per semester) (2 cr. hrs. per semester)	4
Management Internships (5 hours per week) ORC 421-required but non-credit course	0
Possible Internships: personnel management, educational outreach, Rochester Philharmonic Youth Orchestra, fundraising, operations, board relations, promotion, etc.
Large ensemble (ENS 400) 3-4 concerts per semester (1 cr. hr. per semester)	2
Orchestral Repertoire (2 cr. hr. per semester)	4
Orchestral Studies required elective	6
A minimum of 3 elective credits must come from the Arts Leadership Curriculum, and OSD students are required to take "Realities of Orchestral Life" (1 credit) and "How to Win and Orchestral Audition" (2 credits). (Courses may vary from half-semester ALP type seminars to typical three-credit hour academic courses.) Two credit hours of Chamber Music may be applied to the 6-hour elective requirement.
Studio Lessons (460A) (beyond MM)	10
Total	26
Additional non-credit requirement: Final Jury Examination (mock orchestral audition). Student must be enrolled in lessons at the time of the Jury, and must have completed at least one semester of Orchestral Repertoire Class.

Credits earned at another institution may not be transferred and applied towards the Orchestral Studies Diploma. Orchestral Studies Elective credits received at ESM before admittance to the OSD program may still be applied towards the elective requirement, with permission of the Graduate Dean and the Orchestral Studies Diploma Director. (rev. 7/31/08)

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02.12.02 Sacred Music Diploma

The aim of this diploma is to equip students with the knowledge & skill set necessary to meet the challenges of the rapidly changing and diverse settings in which sacred music is practiced today. It gives grounding in a variety of worship traditions, both liturgical & non-liturgical. It also provides courses to develop skills for those serving churches now & in the future, while at the same time maintaining the high musical and performance standards traditionally expected of Eastman students. The 24-credit diploma program is available to students enrolled in the Eastman MM or DMA program, or who have or are completing a BM at Eastman. Though the diploma is primarily designed for organists, students in conducting, music education, voice or piano who possess significant organ skills also may apply.

Admission to the program is through completion of the Supplemental Application Form for the Sacred Music Diploma, available from Eastman's Admissions Office or the Office of Academic Affairs. An interview with the director of the program will be conducted at the same time as the audition/admissions interview. For students in conducting, music education, voice or piano, an organ playing audition will be arranged as well.

It is anticipated that most students who will undertake the course of study leading to the Sacred Music Diploma will do so in addition to other graduate study. It is possible, however, for some students to pursue the Sacred Music Diploma after completing the requirements for a Bachelor's degree in music at the Eastman School. For those continuing their studies following completion of a Bachelor's degree, at least 12 credit hours must be completed after acceptance into the program.

Basic Course of Study
A total of 24 credits are necessary for the Diploma.

• KBD 401, 402, 403, or 404 Sacred Music Skills
• KBD 405 Organ Improvisation
• CND 423 Choral Conducting
• CND 424 Choral Techniques and Methods
• TH 475 Intermediate Keyboard Skills
• TH 476 Advanced Keyboard Skills
• MUE 214 Elementary and Junior High Choral Music
• KBD 250-251 Jazz Improvisation for Keyboard Majors
• SMU 407-408 Perspectives in Sacred Music
• SMU 471-472 Supervised Internship

Other requirements

• A final project is required in the last semester of enrollment consisting of a full written plan of liturgy and music for one of the major liturgical seasons
• A final oral examination will be held with the Sacred Music Advisory Committee following the completion of the Final Project. It will include a review of the final project, as well as a discussion of the broader topics relating to the practice of sacred music. (rev. 7/11/05)

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02.12.03 Ethnomusicology Diploma

Visit the Institute for Music Leadership for more information about the Ethnomusicology Diploma.

The Ethnomusicology Diploma is designed primarily for graduate students interested in the discipline of ethnomusicology. Any student interested in formalizing a set of courses is eligible to apply. Students will submit a proposal for a plan of study to Ellen Koskoff, Chair, Ethnomusicology Programs Committee.

Basic Course of Study
A total of 14-15 credits are necessary for the Diploma. Students must receive a grade of B+ or higher in these courses.

• ENS 215 Gamelan Ensemble and/or mbira ensemble (or other non-western ensemble, by permission) for 2 semesters
• MHS 430 World Music
• MUY 502 Introduction to Ethnomusicology
• 1 approved elective of 3-4 credits
• 1 semester-long Independent Study of 3 credits resulting in a paper
• At the completion of the set of courses outlined above, the student will take an examination in the field of World Music or Ethnomusicology. A passing grade will be required on this examination to receive the Diploma. (rev. 7/11/05)

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02.13 Certificate Programs

A certificate at Eastman is awarded for preprofessional activity, such as outstanding performance (the Performer's Certificate and the Artist's Certificate) or intensive co-curricular work in the Arts Leadership Program. Students interested in pursuing a certificate at Eastman should consult with the relevant departments regarding requirements for admission or participation. Applications for these programs are available from the Office of Academic Affairs.

(rev. 7/11/05)

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02.13.01 The Arts Leadership Certificate Program

Visit the Institute for Music Leadership for more information about the Arts Leadership Program.

The Arts Leadership Program prepares Eastman students to be as inventive, enterprising, and ambitious with their future professional lives as possible as they strive to be as artists. It is an aspiration of the program that graduates of the Arts Leadership Program will exert greater control over both their own professional futures and the musical culture of America.

The ALP includes a curriculum of a wide variety of courses that teaches students basic survival skills of professional musicians; prepares students to be inventive performers capable of educating and engaging diverse audiences; exposes students to music-related career opportunities and technological innovations that affect the world of music; informs students about the administrative and managerial skills needed to lead arts organizations; educates students about the economics and politics of the arts in America.

Undergraduate students will be admitted for their junior or senior year in the ALP. Students are admitted on the basis of commitment to the goals of the program. The ALP Certificate requires that the student participate in 6 credit hours of ALP courses.

Graduate students must apply through the IML Office. Students must complete a minimum of 6 credits in the Arts Leadership Curriculum. Two credits may be accounted for by an approved and registered internship. All coursework and internship placements will require permission of a designated advisor.

(rev. 7/11/05)

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02.13.02 Performer's Certificate and Artist's Certificate

The Performer's Certificate recognizes students who demonstrate outstanding performing ability. A candidate for the Certificate must be an Eastman undergraduate or graduate student, or an arts and sciences student matriculated in the Bachelor of Arts degree program with a concentration in music. He or she must be in residence, receiving instruction in applied music during the academic year in which the Certificate is sought, and be nominated by an examining committee of faculty. The Certificate is awarded on the basis of a public recital presented during the academic year following nomination, or during the Summer Session following that year. The recital is judged by a faculty committee from the appropriate applied music subject. It is granted with or following the awarding of a degree, and must be approved by the entire faculty of the department in question.

Graduate students holding the Performer's Certificate who demonstrate the highest level of performing ability may, with the unanimous recommendation of their applied music faculty (or on rare occasions, with one dissenting vote), become candidates for the Artist's Certificate. Once a student is nominated for the Artist's Certificate, s/he will present a plan for three concerts to the Associate Dean of Graduate Studies. Two of these events will be solo concerts, and the third will be collaborative in nature (ranging from a concerto performance or chamber concerto to events involving dance, multimedia, computer or electronic media, performance art, improvisation, and the like). The Associate Dean of Graduate Studies will appoint a five-member interdepartmental jury (normally, the graduate dean will serve as a non-voting member of the jury), which will evaluate the candidate's plan and either approve it or suggest alterations. Normally, the three events will occur within a two-year period for reasons of continuity. During the time in which the candidate begins to fulfill the requirements for the Artist's Certificate, s/he or she must be a degree candidate (though not necessarily in residence) and must be receiving applied music instruction. Final granting of the Artist's Certificate requires the approval of the entire faculty.

MM PRL students - with recommendation of his or her major applied teacher, a master's-degree student may be permitted to present in April of his or her first year of study a special jury-audition for candidacy for the Performer's Certificate. The student's actual candidacy for the Certificate is during a subsequent year of study, and the Certificate is granted on the basis of a successfully presented Performer's Certificate Recital during that year of study. With the recommendation of his or her major applied teacher, a holder of the Performer's Certificate may be permitted to present during the annual jury examinations a special jury-audition for candidacy for the Artist's Certificate. Information concerning the Artist's Certificate is available in the School's Bulletin or through the office of the Associate Dean of Academic Affairs.

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02.13.03 World Music Certificate

The World Music Certificate is designed primarily for undergraduates interested in world music. Any student interested in formalizing a set of courses is eligible to apply. Students will submit a proposal for a plan of study to Ellen Koskoff, Chair, Ethnomusicology Programs Committee.

Basic Course of Study
A total of 8-9 credits are necessary for the Certificate. Students must receive a grade of B+ or higher in these courses.

• ENS 215 Gamelan Ensemble and/or mbira ensemble(or other non-western ensemble, by permission) for 2 semesters
• MHS 282 World Music
• 1 approved elective of 3-4 credits in Anthropology or an anthropologically-oriented course. At the completion of the set of courses outlined above, the student will take an examination in the field of World Music. A passing grade will be required on this examination to receive the Certificate.

At the completion of the set of courses outlined above, the student will take an examination in the field of World Music. A grade of B+ or higher will be required on this examination to receive the Certificate.

(rev. 7/11/05)

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02.13.04 Certificate in College or Community Music Teaching

The Certificate in College and/or Community Music Teaching Program provides graduate students in applied music with opportunities to improve their teaching skills under the supervision of established teachers through coursework, seminars, and internships. This is not a stand-alone program; rather, it is to be undertaken in conjunction with an Eastman graduate degree. (rev. 7/11/05)

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02.14 Mandatory Health Fee

All full-time students pay the mandatory health fee which enrolls them in the Student Health Program, a prepaid health care program for University of Rochester full-time students. The mandatory health fee covers the cost of visits to the University Health Service medical offices and to Counseling & Mental Health Services throughout the academic year as long as the student remains enrolled as a full-time student. This fee is charged on the term bill and cannot be waived. More information about the services covered is available through the University Health Service (Box 617, 250 Crittenden Boulevard, Rochester, NY 14642, (585) 275-5775).

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02.15 Health Insurance

In addition to the mandatory health fee, all full-time students must have health insurance coverage. The University offers several insurance plans for students, one for individual students and one for students and their spouse and dependents. Students who have comparable health insurance coverage can waive the cost of the University's health insurance plan. Students who waive the University's health insurance are responsible for paying any charges which the University's health plan would have covered.

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02.16 Student Health Insurance Options Process

All full-time students must have health insurance coverage for serious illness and hospitalization, in addition to paying the mandatory health fee which covers primary care. Your insurance status, and desire to enroll in UR-sponsored BCBS (or waive it) must be documented annually. The Health Insurance Options documentation process is now on-line through the UR Student Access system for electronic submission.

Before completing the Health Insurance Options Process, please review the following information:

1. If you are remaining on your own (or your parent's or spouse's) insurance:
   You will need the following information: Insurance company name, address, phone number, name of the primary subscriber (you, your parent, or your spouse), and contract/policy number. If you are on a Blue Cross Blue Shield contact, be sure to include the three letter prefix. This information can be found on your insurance card.
2. If you are enrolling in University-sponsored Blue Cross Blue Shield (BCBS) insurance:
   Check the UHS web site www.rochester.edu/uhs/insurance.htm to review the BCBS Summary of Benefits. The plan is for single students. An eligible student's spouse or domestic partner may also pay the mandatory health fee and enroll in a single plan, if desired.
3. If you are interested in enrolling your domestic partner:
   Check the UHS web site at www.rochester.edu/uhs/insurance.htm for eligibility requirements.
4. If you are interested in the Aetna University Quality Care Plan for families:
   You must have at least one dependent child to be eligible for this family insurance plan. Check the UHS web site www.rochester.edu/uhs/insurance.htm and/or the Aetna web site www.Aetna.com for a listing of the benefits covered by this plan.

To document your health insurance choice, log-in to your University of Rochester Student Access account on the URAccessPlus System using your Student ID and PIN. Select the University Health Service option from the list on the left of the screen and proceed from there.

Please use the new on-line process if at all possible. Your coverage and bills will be current, as the data will be collected and transferred daily during the enrollment period. If you do not have access to the Internet, you can contact the UHS Insurance Advisor, Laurie Strang, to have a form sent to you. Laurie can be reached at lstrang@uhs.rochester.edu or 585-275-2637. You may also submit a question through the UHS web-site at any time.

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