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Create a Signature

You may wish to create an signature in Outlook that will be appended to your outgoing email messages. Signatures typically provide contact information such as the name, title and phone number of the sender.

  1. From the main Outlook 2007 window, select the Tools menu, click Options, and then click the Mail Format tab.
  2. Click Signatures, and then click New.
  3. Enter a name for your new signature and click OK.
  4. In the Edit Signature box, type the text you want to include in the signature. We recommend keeping the signature file as short as possible.
    (Note: You can paste text into the Signature text box from another document.)
  5. Select if you want a signature to appear by default when you compose a new message or reply/forward a message.
  6. After you are satisfied with the text of your signature, click the OK button and then OK again.


Note: We do not recommend embedding backgrounds or graphics in your emails; many email clients treat them as attachments and will not display them automatically.