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Create a Signature

You may wish to create an signature in Outlook that will be appended to your outgoing email messages. Signatures typically provide contact information such as the name, title and phone number of the sender.

  1. On the Tools menu, click Options, and then click the Mail Format tab.
  2. Click Signature Picker, and then click New.
  3. Enter a name for your new signature.
  4. Under Choose how to create your signature select whether to start with a blank signature or use an existing signature. To select a file to base your signature on, click Use this file as a template: and type the path and file name in the box, or click Browse... to select from a list.
  5. Click Next >.
  6. In the Signature text box, type the text you want to include in the signature. We recommend keeping the signature file as short as possible.
    (Note: You can paste text into the Signature text box from another document.)
  7. To change the paragraph or font format, select the text, click the Font... or Paragraph... button, and then select the options you want. These options are not available if you use plain text as your message format.
  8. After you are satisfied with the text of your signature, click the Finish button, then OK.
  9. You will now see your signature automatically insterted at the bottom of the message when composing new email messages.


Note: We do not recommend embedding backgrounds or graphics in your emails; many email clients treat them as attachments and will not display them automatically.