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Send a Meeting Invitation

The following instructions describe how to invite other Outlook users to a meeting.

  1. In Outlook, go to your Calendar.
  2. In the Actions menu, click Plan a Meeting...

    Plan a Meeting menu item
  3. To create the list of meeting attendees, click in the box that says Type attendee name here and type the name of the person that you wish to invite. Press the tab key on your keyboard after adding each attendee.
  4. After adding all of the desired attendees, you need to schedule a time for the meeting. The All Attendees row will combine the availability information for each of the attendees so that you can easily pick a time that is free for everyone.
  5. Click the Make Meeting button.
  6. If this is to be a recurring meeting, click Recurrence and choose the appropriate interval.

    Recurrence button
  7. Type a title for the meeting in the Subject box.
  8. Enter the location or room where the meeting will take place in the Location box.
  9. Configure any other options that you want.
  10. Click Send.